PrintAnyWay

Smarter Print Management for Modern Organizations

Simplify print operations, cut costs, and boost security, without compromising on usability.

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What is PrintAnyWay?

Innovation-driven. Customer-focused.

PrintAnyWay is an advanced print management solution designed to help organizations monitor, control, and optimize printing across their network. From user authentication to cost tracking and rules-based printing, it ensures secure, efficient and sustainable print workflows.

Key Features

Powerful tools to simplify and streamline your print operations

  • User authentication directly at the printer (via card, PIN, or AD login)
  • Detailed accounting by user, department, or project
  • Print policies to reduce waste (e.g., forced duplex or B&W)
  • Secure print release from any device (Follow-Me printing)
  • Real-time monitoring and reporting dashboards
  • Print job tracking and quota management
  • Integration with ScanAnyWay and TeraDocuments for full document lifecycle coverage

  • Why Choose PrintAnyWay?

    Practical advantages for your team and your organization

  • Productivity Boost

    Improve productivity with centralized print management

  •  Lower Costs

    Lower printing costs and reduce waste

  • Actionable Data

    Gain insights with detailed analytics and reports

  • Document Security

    Enhance document security with role-based access

  • Simple Setup

    Easy deployment and minimal IT overhead

Seamless Integration

Designed to work with your existing infrastructure

  • Microsoft Active Directory integration
  • Office 365 compatibility
  • Support for most MFP brands and models
  • Cloud or on-premises deployment options
  • Integration with accounting and billing systems

PrintAnyWay adapts to your industry’s specific needs

Real-World Applications

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Education

Manage student and staff print quotas efficiently

Healthcare

Securely protect sensitive patient documents

Government

Ensure accountability and optimize budget use
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Corporate

Centralized control across multiple office locations

Secure by Design

Your data is protected at every step

  • Role-based user permissions
  • Secure print release with authentication
  • Audit logs for compliance
  • GDPR-ready data protection controls

Authentication, Authorization & Accounting

Authentication

Integrated authentication management on Multifunction Printers and web portal are a basic part of the PrintAnyWay solution.

Secure authentication on MFPs can be done by PIN, Active Directory or compatible RFID cards. In addition to simple user authentication, with PrintAnyWay you can also define exactly which multifunction devices each user has access to.

This solution also allows you to automatically synchronize users with multiple Active Directory or LDAP servers.

Authorization

Set BW and color quotas, limits by value or balance. Quotas can be set to restart at the beginning of a period (for example, the beginning of each month).

Accounting

Total accounting of Prints, Copies, Faxes, and Scans. Detailed activity information per user, department, cost center, printer, color, paper size, duplex and cost.

  • Automatically sends various types of reports by email to administrators, department directors or users in Excel, Word and PDF formats

Reports

Comprehensive set of reports with summary or detailed information, by user, group, cost center, printer are available in the PrintAnyWay solution.

Accounting

Extensive set of accounting reports related to all aprinting and scanning activities.

History

History of all sessions opened in the MFPs by users.

Tables

Possibility of generating listings of all tables, such as users, devices, price tables, etc.

Counters

Current and past counters of total prints, scans, and faxes sent per device.

FollowUser Technology

FollowUser allows for secure printing to any MFP selected by the user, changing print options on the fly, like forcing black and white, double-sided or even choosing the number of copies.

Unclaimed prints or confidential documents next to devices cease to exist, with a direct reduction in costs.

In case of unavailability of a specific printer, the user can release the job on the nearest device without having to reprint, thus providing greater mobility and productivity gains.

The FollowUser option also permits users to select certain documents as favorites (such as forms and brochures), allowing them to be reprinted whenever necessary.

  • Lower Carbon Emissions | Fewer Trees Cut | Less Water Spent

Savings and Sustainability

Comprehensive set of reports with summary or detailed information, by user, group, cost center, printer are available in the PrintAnyWay solution.

Savings

PrintAnyWay saves printing costs up to 30%. Whether it is by letting users know their prints are being tracked, by imposing print limits, implementing supervisor authorization, enforcing double-sided printing, routing bulky prints to more economic devices or simply by avoiding printing mistakes, PrintAnyWay can drastically reduce paper and toner spending.

Sustainability

At the core of our print management approach, lies a set of processes that bring about concrete and measurable environmental benefits, which translate into lower greenhouse gas emissions, more trees saved and less wastewater produced.

Email Printing and File Upload

We have recently enhanced our Email Printing and File Upload features by adding support for Microsoft Office documents from popular applications like Word, Excel and PowerPoint.

This way the solution allows a greater user and printing mobility, without the need to install drivers and printers.

Prints performed using this method are subject to the same rules of authentication, authorization and accounting as the rest, which translates into a truly integrated solution.

Mobile App

This app provides PrintAnyWay users an additional interface to manage their secure printing in MFPs while enabling the same capabilities in more limited printers.

NFC

MFP user authentication in smartphones with NFC.

Followuser

Secure release of print jobs on the MFP selected by you.

Favorites

Manage, print or reprint favorite documents.

Standard Printers

Enable secure printing in standard TCP/IP printers without UI.

Accounting

View BW and color quotas, current balance or print counts for the current month.

Completed Jobs List

Users can verify their print history, check final job status, printing date and time, as well as the number of pages printed.

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Ready to Take Control of Your Documents?

Empower your organization with intelligent document and print management.

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